Fall Members’ Meeting
Date/Time
Sunday, November 29, 2020 / 15:00 - 18:00
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The aim of this meeting is to reach closure in the subject discussions at the AGM held in the beginning of the month. Since these include changes and improvements to the OHCC By-Laws†, it is imperative to see a great participation on the members’ part so that the resolutions would carry proper weight.
The Board will send the detailed subjects and choices requiring voting to the members by email‡.
The BOD cannot and will not accept or process any membership payments within 72 hours prior to the meeting. Therefore, we urge you to ensure your voting right by renewing in a timely fashion**.
Obeying the meeting restrictions in effect, this event will be held by the means of video-conferencing. Members who do not have the necessary resources to join the video-conference can participate in person at OHCC within the limits allowed by the safety measures. We ask these members to notify us in time by any means available to them.
We will project the virtual meeting on the large screen in the main hall while broadcasting the local scene to the virtual participants. The software platform of the virtual meeting will be Google Meet, which requires each participant to use of a valid Gmail address. Detailed, step-by-step instructions to get one and how to use Google Meet are available on the help page.
The Board will email you in due time a message with the internet address of the meeting, please keep it confidential and do not share it with anyone. To start the meeting on time we ask you to join at least 15 minutes early by first clicking on the internet address in the email. Wait for a new screen to appear, then mute your microphone, and click on the “Ask to join” button. Once the host of the meeting lets you in, please send a chat message within Google Meet about what other participating members are with you in front of your computer.
If you have any technical questions or requests, please do not hesitate to contact us, we will do our best to help. We invite you to make use of our consultations on every Thursday between 6 and 7 PM.
To join or arrive on time is golden!
[†] The OHCC By-laws were last updated by the Members Meeting on October 2nd, 2016, and they are in effect now as the 9th edition of this official document.
[‡] Only those with paid for 2020 memberships are entitled to vote. Those with expired 2019 memberships may only observe.
[*] The AGM approved the introduction of this by-law on September 29th 2019. Since no AGM was possible in March 2020 due to the corona virus pandemic, the exact wording of this by-law has not been approved and included in the official OHCC by-law document yet. Nevertheless, it is in effect.
[**] As set forth in the OHCC by-laws, the deadline for membership renewals is January 31st of each year.